Each week, we delve into the realm of artificial intelligence, posing one burning question to three prominent AI programs about the dynamic event industry and then having our in-house experts at TPNI evaluate their responses.
We’ve asked three prominent AI programs—ChatGPT by Open AI, Bard from Google, and Bing’s Co-Pilot—our question for this week:
What Makes Good Onsite Badging at an Event?
Earlier this week, we asked ChatGPT and Bard (check out their answers in Part One and Part Two!). Finally, we’re asking Bing’s Co-Pilot. Here’s what it came up with:
A good onsite badging system for your event can make the registration process more efficient, secure, and professional. Here are some steps you can follow to create one:
- Choose a suitable event management software that can handle onsite check-in and badge printing. Some examples are Cvent, Eventdex, ExpoPass, and NoodleLive. You can compare their features, pricing, and compatibility with your event needs.
- Design your badges according to your event branding, theme, and purpose. You can use different badge types, sizes, colors, and layouts to create a unique and attractive badge for your attendees. You can also add QR codes or barcodes to enable easy scanning and tracking of attendance.
- Select a reliable printer and paper for your badges. You can use thermal printers that print directly on the badge, or use fanfold timing mark stock or bright white paper that can be inserted into a vinyl holder or an event badge with a pocket. Make sure the printer and paper are compatible with your event management software and badge design.
- Set up the check-in kiosks at your event venue. You will need an iPad and a printer loaded with blank badges for each kiosk. You can also use self-serve or staffed stations depending on your preference and budget. Plug in and set up the kiosks according to the instructions from your event management software provider.
- Test the check-in and badge printing process before the event starts. Make sure the kiosks are working properly, the badges are printing correctly, and the attendance data is syncing with your CRM or marketing automation platform. You can also train your staff or volunteers on how to use the kiosks and troubleshoot any issues that may arise.
- Enjoy a smooth and hassle-free onsite badging system at your event. Your attendees will be able to check-in quickly, print their badges on-demand, and scan their badges for session access and attendance tracking. You will be able to monitor the performance of your event, collect feedback, and generate reports in real-time.
Now, here’s what our experts thought about Co-Pilot’s response:
No doubt, this is a good checklist for your planning process. We recommend looking at other technology solutions (including TPNI, of course!) because each technology solution offers its own benefits and advantages. While the differences may seem minor, it’s those differences that could potentially make or break your event. It’s these small oversights that attendees often notice.
For instance, does the technology solution you’ve chosen seamlessly integrate with your CRM in real time? Your attendees are expecting that it will. Similarly, does it integrate with your mobile application in real-time? Your attendees are also expecting that it will, but does it? Remember, your business goals should drive your choice in a technology solution, not the other way around.
If you’d like to learn more about how to make the most out of your event’s onsite badging processes, reach out to us at customerservice@tpni.com for a customized consultation.
Join us for next week’s question, What is the Right Marketing Cadence for Event Attendee Marketing?, as we continue to compare artificial intelligence’s insights with our seasoned experts’ knowledge.